Office Coordinator

This position supports administrative, operational, executive support, and HR-related

functions including onboarding, timekeeping, compliance tracking, and office coordination. Success in this role requires consistency, follow-through, adaptability, and

the ability to keep systems, people, and priorities aligned.

Key Responsibilities:

• Support day-to-day office operations to maintain an organized and efficient work environment.
• Coordinate office logistics including vendor relationships, supplies, equipment, and facility-related needs.
• Assist with IT coordination including equipment setup, troubleshooting support, and vendor communication.
• Identify opportunities for process improvement and help implement efficient administrative systems and workflows.

Administrative Support

• Manage document control, filing systems, and internal record keeping.
• Assist leadership with scheduling, meeting coordination, and internal communications
• Coordinate company events, meetings, and internal initiatives
• Maintain company materials and office resources
• Support onboarding logistics including new hire paperwork, orientation scheduling, and system setup

Executive & Leadership Support

• Provide administrative support to leadership including calendar coordination, travel arrangements, expense tracking, and meeting preparation
• Assist with preparing reports, presentations, and internal documents as needed
• Help coordinate leadership meetings, follow-ups, and action items to ensure timely execution
• Support special projects and company initiatives with a high level of confidentiality and professionalism

HR & Compliance Support

• Assist with timekeeping and payroll preparation by ensuring accurate and timely data submission
• Maintain organized employee records and HR documentation
• Track certifications, licenses, and training requirements and follow up on renewals as needed
• Support recruiting coordination including scheduling, candidate communication, and interview logistics
• Assist with compliance tracking and administrative documentation requirements
• Help reinforce company policies, procedures, and internal processes across teams